What to Expect When Renting AV Equipment

July 22, 2025

Premium AV equipment rental from Sound Town elevates any event—corporate presentations, weddings, concerts, and private gatherings alike. As Denver's trusted AV equipment store for over 30 years, Sound Town’s rental process sees to it that you receive the best AV equipment rental Denver has to offer.

Our experienced team provides personalized consultation, setup, and reliable support throughout your event, making Sound Town the premier destination for AV rental Denver services. From sound systems to visual displays, our extensive inventory of cutting-edge AV equipment guarantees an exceptional experience for you and your guests. At Sound Town, we make the rental of AV equipment easy and hassle-free, ensuring you get the best AV equipment rental Denver has to offer. Here’s what you need to know when renting from us:

1. What Types of AV Equipment Does Sound Town Offer?

At Sound Town, we provide a wide selection of high-quality AV equipment to suit any event. Our inventory includes:

Professional Sound Systems. From compact speakers for intimate gatherings to powerful subwoofers and mixers for large concerts, we lock in crystal-clear audio for every occasion.
Microphones. Choose from wired, wireless, handheld, lavalier, or lapel mics to suit your speaking or performance needs.
PA Systems. From portable, compact speakers for intimate gatherings to powerful subwoofers and mixers for large concerts, we guarantee crystal-clear audio for every occasion.
Lighting Equipment. Create that perfect atmosphere with our LED stage lights, spotlights, and ambient lighting options ideal for weddings, performances, and corporate events.
DJ Equipment. Access premium turntables, controllers, and mixers perfect for live music, DJ sets, and vibrant dance floors.
Projectors and Screens. Deliver impactful visuals with our high-definition projectors and screens, perfect for presentations, movie nights, and conferences.
Stage Equipment. Build your production with quality platforms, risers, and trussing for events demanding a professional stage setup.
Accessories. Complete your technical requirements with our extensive selection of cables, stands, adapters, and more.

For your event requests, our AV equipment store has the right gear to bring your vision to life! As a leading Denver provider of AV rental services, Sound Town stands ready to meet all your audio-visual needs.

2. How Does the Rental Process Work?

Renting from Sound Town, your go-to AV equipment store is simple and stress-free. Here’s a step-by-step breakdown of our AV rental process:

Consultation. Share details about your event (e.g., venue size, audience, and technical requirements), and our expert team will recommend the ideal AV equipment package for your needs.
Quote & Reservation. Once you’ve selected your gear, we’ll provide a transparent quote with no hidden fees. A deposit secures your reservation.
Pickup or Delivery. You can pick up your AV equipment from our convenient location or opt for delivery and professional setup at your venue.
Setup & Support. Our team can handle installation and calibration to make sure everything works perfectly. On-site technical assistance is also available throughout your event if needed.
Return. After your event, simply return the equipment to us or schedule our team for pickup. We’ll inspect the gear to verify that all equipment is in good condition.

Our goal is to make the rental of AV equipment easy and worry-free so you can focus on your event.

3. How Far in Advance Should I Book?

Peak seasons—especially spring and summer—see a high demand for AV rental Denver services. To secure the best equipment and avoid availability issues, we recommend booking as early as possible for…

Guaranteed Availability. High-demand equipment like wireless and lavalier microphones, lighting kits, and DJ equipment can sell out quickly.
Better Pricing. Early reservations often lock in lower rates and avoid rush fees.
Time for Planning. Booking early gives you the time necessary to discuss setup details and make adjustments if needed.

For large or complex events, we suggest booking at least 4-6 weeks in advance. As a trusted AV equipment rental Denver provider, we’re a call, text, or click away to help you plan ahead.

4. Do You Provide Setup and Technical Support?

Yes! We offer full setup and installation services to confirm your AV equipment is perfectly calibrated for your event. Here’s what you can expect:

Professional Installation. Our team will handle the complete setup, from placing speakers to proper lighting and projector configurations.
On-Site Technical Support. If you need extra assistance during your event, our technicians remain available to troubleshoot and resolve any issues.
Pre-Event Testing. We test all AV equipment before delivery to cut down on potential malfunctions.

With Sound Town, your premier AV rental Denver provider, you can rest assured that your AV setup is in expert hands.

5. What If I’m Not Sure What Equipment I Need?

No worries—that’s what we’re here for! Our AV experts will assess your event’s unique needs based on:

Venue Size. We’ll analyze and recommend AV equipment that matches the acoustics and space of your venue.
Audience Size. Whether you’re hosting 50 or 500 guests, we’ll warrant the sound distribution and assure that visuals are customized.
Event Type. Different functions require different setups. For example, a wedding may need ambient or atmospheric lighting and wireless mics, while a corporate presentation may require projectors, PA systems, and lavalier mics.
Technical Requirements. If you have specific needs (e.g., live streaming or multi-zone audio), we’ll tailor our recommendations accordingly.

Just let us know what you’re planning, and our team will handle the rest. As one of Denver’s leading AV equipment stores, we’re committed to guiding you every step of the way.

6. Are There Any Additional Fees I Should Know About?

Our AV rental prices are transparent and competitive. Here are some factors that may affect your final cost:

Delivery & Setup Fees. If you need AV equipment delivered, installed, or set up at your venue.
Extended Rental Periods. If you need the equipment for additional days beyond the standard rental period.
Damage Fees. We inspect all AV equipment upon return; repair costs apply for identified damage.
Special Requests. Custom setups or last-minute changes may incur additional costs.

We’ll discuss all pricing details upfront during the initial consultation so there are no surprises. At Sound Town, your trusted AV equipment rental Denver provider, we believe in clear and honest communication.

7. What Happens If Equipment Malfunctions During My Event?

At Sound Town, we thoroughly test and maintain all AV equipment before rentals to alleviate the risk of issues. However, in the rare case of malfunction, Sound Town provides:

24/7 Customer Support. Our dedicated response team is available around the clock to assist you.
Quick Replacements. If a piece of AV equipment fails, we’ll replace it as quickly as possible.
Backup Plans. For critical events, we can provide backup equipment and protocols to address potential disruptions and make sure your event runs smoothly.

Your peace of mind is our priority. As a reliable AV rental Denver provider, we’re here to support you every step of the way.

8. Why Should I Rent Instead of Buying?

High-quality AV equipment can be an expensive investment to purchase and maintain. Renting offers several advantages:

Cost-Effectiveness. Eliminates upfront costs of purchasing equipment.
Access to the Latest Technology. We regularly update our inventory with the newest gear for your access to cutting-edge tech capabilities.
No Maintenance or Storage Hassles. Our service model handles repairs, tech upgrades, and secure storage.
Customizable Setups. Tailor your AV equipment to each event’s unique need.

So, if you're hosting a one-time event or need reliable AV rental solutions for recurring productions, renting from Sound Town is a smart choice.

9. Can I Rent Equipment for Outdoor Events?

Absolutely! We offer weather-resistant AV equipment designed for outdoor use, including:

Outdoor Speakers. Designed to deliver clear audio sound in open spaces.
Weatherproof Lighting. Durable lighting options for outdoor weddings, concerts, or festivals.
Generators. Portable systems for events without access to power sources.
Tents & Canopies. To shield and protect AV equipment from the elements.

Let us know your outdoor event details, and our technicians will recommend the best setup. As a top AV rental Denver provider, we’ve got you covered for any occasion.

10. What Are Your Safety Practices?

At Sound Town, your trusted AV equipment store, we prioritize the safety and well-being of our customers. Here’s what we do to safeguard an AV rental experience:

Regular Cleaning. All AV equipment is thoroughly cleaned and sanitized before and after each rental.
Safety Inspections. We inspect all gear for functionality and safety before delivery.
Contactless Options. Choose contactless pickup, delivery, and returns for added convenience.

Rent with Confidence at Sound Town

At Sound Town, we’re committed to providing top-tier AV equipment rental Denver services, expert support, and a worry-free rental experience. Whether planning a small gathering or a large-scale production, we have the AV equipment and expertise to make your event a success. If you’re ready to book or have more questions, contact us today—we’d love to help bring your event to life!